In life, you never know what is waiting for you in the next turn ahead. Threats like hurricanes,
tornadoes, floods, fires or some other natural disasters, break-ins, vandalism, electronic hacking
and other malicious events might be prowling around waiting to pounce on you anytime during
the year. You never know when a disaster will strike, or what damage it will cause. There may
be little or nothing you can do to prevent your home or office from being destroyed or damaged.
but you can at least ensure that no matter what happens, your tax, financial and other personal
records will be safe.

Oliver, a doctor by profession, understood the importance of the safe upkeep and maintenance of
personal and financial records, especially to cope during unforeseen circumstances. Everyone
should have a plan in place for disaster recovery of records to prove ownership or relationship.
These are different records that insurance companies and federal, state, and local governments
need to aid you in recovery of loss.

Your insurance company will need proof of what you lost to replace your items. The government
will need proof of ownership of real estate, cars, personal items and birth certificates to prove
who your dependents are and to assist you in providing low cost or no interest loans. There are
government programs like the Federal Emergency Management Agency (FEMA) even give you
free money after a disaster, depending on what records you supply to prove what you owned and
who your family is.

You can take a few simple steps to protect your tax and financial records in case of a disaster:

• Backup records electronically
  Keep an extra set of electronic records in a safe place, away from where you store the
  originals. You can use cloud storage, a flash drive, an external hard drive, CD or DVD to
  store the most important records. You can take these with you to keep your copies safe. You
  may want to store items such as bank statements, tax returns and insurance policies.
• Document valuables
  Take pictures or videotape the contents of your home or place of business. These may help
  you prove the value of your lost items for insurance claims and casualty loss deductions.
• Update emergency plans
  Review your emergency plans every year. You may need to update them if your family
  personal or business situation changes.
• Obtain a security plan checklist.
  IRS publication 4557, “Safeguarding Taxpayer Data”, is a suitable place to start. It can help
  you take added steps to protect your personal, financial, and tax data.

Keep a GO BAG handy.
A GO BAG is a suitcase, duffle bag, pillowcase or anything to hold emergency items to take
with you in the event of an emergency evacuation. Things like money, checkbook, credit
cards, medications, jewelry, coins, something to communicate with, or light a fire with, eye
protection, solar chargers, clothes for at least 5 days, water, food, just to name a few items

and anything you feel you can carry around with you to use until help arrives. Be sure to
keep your family jewels with you!

How to obtain copies of lost or destroyed tax returns?
We can provide you with a copy of your lost or destroyed tax returns, if we prepared the returns,
at no cost for current clients (see online portal below), or for non-current clients we charge a
small fee and you do not have to wait for a copy to be mailed to you from the IRS.
If you can’t find your copies, the IRS can give you a transcript of the information you need, or a
copy of your tax return. Remember though, a transcript is NOT a copy of your return, just a
printout of your return information. They are NOT the same thing.

Here’s how to get your federal tax return information from the IRS:

• Transcripts are free and you can get them for the current year and the past three years. In
  most cases, a transcript includes the tax information you need.
• A tax return transcript shows most line items from the tax return that you filed. It also
  includes items from any accompanying forms and schedules that you filed. It doesn’t reflect
  any change that you or the IRS made, after you filed your original return.
• A tax account transcript includes your marital status, the type of return you filed, your
  adjusted gross income and taxable income. It does include any changes that you or the IRS
  made to your tax return after you filed it.
• You can get your free transcripts by phone, by mail or by fax within five to 10 days from the
  time IRS receives your request.

o To order by phone, call 800-908-9946 and follow the prompts. You can also request your
transcript using your smartphone with the IRS2Go mobile phone app.

o To request an individual tax return transcript by mail or fax, complete Form 4506T-EZ,
Short Form Request for Individual Tax Return Transcript. Businesses and individuals
who need a tax account transcript should use Form 4506-T, Request for Transcript of
Tax Return.

• If you need a copy of your filed and processed tax return, the IRS will charge a fee for each
  tax year. You should complete Form 4506, Request for Copy of Tax Return, to make the
  request. Mail it to the IRS address listed on the form for your area. Copies are generally
  available for the current year and past six years. You should allow 75 days for delivery. If
  your state has an income tax, contact the Department of Revenue or Franchise Tax Board to
  obtain copies of current and past years’ state tax returns as well, for a fee.

The IRS has a Disaster Hotline to help people with tax issues after a disaster. Call the IRS at 1-
866-562-5227 to speak with a specialist trained to handle disaster-related tax issues. There is no
fee to request records for disaster survivors.

Don’t forget about an online portal. Remember, our current clients have access to copies of tax
returns at no cost when you visit our website at www.azmoneyguy.com. If you need your login
information or tips on how to use the portal to your advantage, let us know.

Call today, don’t delay! See how this affects you. We can be reached at 602-264-9331 and on all social media under azmoneyguy.

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